DocEx integrates document sending and receiving management with electronic document exchange services, providing six key features in electronic document management, ultimately enhancing the efficiency of document management and processing.
Designed to meet the requirements of large public works projects, where all units (e.g., PCM management, design supervision, construction contractors) are mandated to handle document reception and dispatch, DocEx's unique design allows individual management of outgoing and incoming documents for multiple companies within the same project.
DocEx電子公文系統有參與111年度第二次電腦軟體共同供應契約採購，適用機關/單位歡迎至資訊服務採購網逕自採購。
Does the DocEx electronic document system comply with the relevant regulations in the government document format regarding urgency, confidentiality level, file number, and formatting information?
The document format provided by DocEx complies with the latest format specifications announced by the government in 1994, including annotations for urgency, confidentiality level, and file number. Additionally, there are various document formats such as orders and letters available for selection, and they are automatically formatted according to the regulations.
Does the DocEx system provide a function for circulating among relevant personnel?
DocEx provides various convenient ways for circulating documents. Firstly, administrators can set permissions for relevant personnel to view documents on the platform. Secondly, administrators can use the real-time email notification feature to send document information to relevant individuals. For documents related to specific projects, the system offers a convenient dispatch function, allowing administrators to assign documents to the corresponding projects for members to manage and perform subsequent related tasks.
If the attachment file size of a document exceeds the specifications of the exchange platform, what should be done?
The government currently specifies that the electronic document attachment file size should not exceed 10MB. The DocEx electronic document system can temporarily store attachments that exceed the size limit on the DocEx electronic exchange platform and automatically convert them into hyperlinks. The recipient can click on the hyperlink in the document to download the attachment, eliminating concerns about oversized files.
The electronic documents on the electronic document exchange platform have a retention period of 14 days. How can documents be accessed after this period?
The retention period is a regulation of the government's electronic document exchange platform. As long as electronic documents are downloaded from the exchange platform to the DocEx system within the specified timeframe, documents stored in DocEx will not be subject to any retention period limitations and can be accessed at any time through the system.
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