Case Studies / Research and Development Processes

Hope Vision Co., Ltd.

Establishing a research and development management collaboration platform to synchronize progress and centralize document control.

Building context/challenges.

► The relevant departments cannot grasp real-time progress.

The members of the R&D project include not only the R&D department but also departments such as quality control, marketing, and legal affairs. As the tasks of each department revolve around the progress of research and development, managing progress solely through Excel does not allow for real-time synchronization of the project's status. This makes it difficult for the relevant units to schedule the next steps effectively.

► There is no dedicated personnel to consolidate project progress.

Whenever a research and development project report is due, each department tends to create Gantt charts in various formats, such as those produced by MS Project, Excel, or other software tools. However, without a dedicated person to consolidate progress, these charts fail to provide a clear overview of the overall progress. Additionally, since there are no benchmarks on the Gantt chart, it is difficult to determine whether the project is ahead of or behind schedule.

Solutions

► Establishing a collaborative mechanism to synchronize project information.

Through ezteamwork™, we establish a collaborative working environment where R&D members and relevant department members can report, communicate, and upload documents on the same platform. This allows members to instantly view the latest progress and also keep track of future tasks.

► Dynamic Gantt chart

The system is capable of automatically calculating the latest schedule based on the actual reports and work situations of each member. It can instantly generate project Gantt charts, eliminating the need for time-consuming manual creation and consolidation. Additionally, it ensures uniform presentation formats across departments. This saves a significant amount of manpower and allows for quick assessment of whether the R&D progress is proceeding as scheduled.

► Establishing a document management system

Establishing a document management system is essential for R&D projects, which involve numerous application documents, deliverables, and quality files. Through the system, project documents and versions can be centrally managed, linked to tasks, and integrated with the review process, ensuring systematic storage and management of documents.

► Preserve project experience and establish knowledge assets.

The system can fully retain all project information and records, assisting the research and development team in accumulating and continuing project experience. This serves as knowledge reference and institutional basis for future related research and development projects.

New Product Development

Benefits of implementation.

► Enhancing Communication and Work Efficiency

The collaborative environment facilitates seamless information exchange, eliminating the need for frequent email exchanges and reducing communication time. Gantt charts and built-in statistical graphs also save members time in creating them, allowing them to focus on task execution.

► Ensure timely delivery of outputs.

Use notification rules to remind responsible individuals to submit required documents, thus reducing human errors. You can also use built-in statistical charts to monitor the status of document uploads, eliminating the need to manually review them one by one.

Hope Vision Co., Ltd. is a professional manufacturer of silicone hydrogel contact lenses based in Taiwan. The company is operated by a team of experts in material research, optical design, automated manufacturing machinery design, automated optical inspection, and financial accounting. With each member possessing over ten years of experience, the company boasts a high level of competitiveness in the industry.

Industry category.

Medical equipment manufacturing industry

Solutions

New Product Development